BSBF2024 DOSSIER EN

Big Science Business Forum 2024 – Trieste, Italy 103 Big Science Business Forum 2024 – Trieste, Italy 102 Service Number of Personnel Specific Roles Stand Setup 10 Assembly technicians, supervisors, logistics staff Catering 28 Chefs, waitstaff, dining hall managers Audio & Video 10 Audio/video technicians, sound engineers, lighting operators Cleaning & Hygiene 13 Cleaning staff, hygiene supervisors Reception 11 (No specific roles listed) Security 7 Security staff, hostesses/ stewards, entrance coordination supervisors Material Transport 4 Drivers, logistics personnel, transport supervisors Electricians 6 (No specific roles listed) Staff involved 6.4. Focus on Key Supplies These refer to the supplies that have the greatest influence on the event’s operations, directly affecting its efficiency and success. Below is a closer look at the most significant supplies for the organization of BSBF 2024. 6.4.1. Venue – Generali Convention Center (GCC) Right from Trieste ’s candidacy as the host city, the Generali Convention Center (GCC) was presented as the official BSBF 2024 venue, being the only facility capable of handling an event of this scale. Thanks to its versatile , modular features , GCC’s spaces were allocated with the aim of ensuring maximum visibility and usability for both exhibitors and attendees . The initial layout was designed to optimize the exhibition route, facilitate visitor flow, and make the most of every area of the event. As the number of exhibitor registrations grew, it was necessary to identify additional spaces to accommodate last-minute requests. The structural flexibility of GCC allowed for certain modifications, repurposing spaces set aside for ancillary activities and adapting the event’s overall setup. Nevertheless, to fully satisfy the increased demand, support from the Municipality of Trieste , a co-organizer of the event, became essential; they provided free access to additional facilities adjacent to GCC. This underscores the importance of collaborating with local institutions —especially for large-scale international events—to deliver efficient logistical solutions and meet the needs of organizers and participants. Supplies